Riptide Application Manager - Use Case Documentation

This directory contains comprehensive use case documentation for the Riptide Application Manager platform. Each use case follows a standardized format with detailed flows, diagrams, API specifications, and testing scenarios.

📚 Use Case Index

Identity Management Use Cases

ID Use Case Name Priority Status Description
UC-001 Trial User Self-Registration and Access High ✅ Implemented End-to-end process for prospective customers to self-register for trial accounts and begin using Riptide applications
UC-002 Trial User Login and Session Management High ✅ Implemented User authentication, session creation, validation, timeout handling, and concurrent session management
UC-003 Application Access Validation Critical ✅ Implemented Real-time validation of user access to applications including session validation, trial status checking, and access grants
UC-004 Trial Expiration and Auto-Cleanup High ✅ Implemented Automated trial lifecycle management including expiration warnings, access blocking, and auto-cleanup with GDPR compliance
UC-005 Administrator User Management High ✅ Implemented Management of admin users who control the Application Manager system, including password policies and audit logging
UC-009 Password Reset and Recovery High ✅ Implemented Self-service and admin-initiated password reset process with token-based validation and password history checking
UC-012 Email Verification Process Medium ✅ Implemented Optional email verification workflow for trial user registration with token validation and resend capabilities
UC-014 Bulk User Operations and Management Medium ✅ Implemented Bulk operations for trial users including CSV import, mass trial extensions, and bulk access grants
UC-015 Application User Provisioning High ✅ Implemented Manual provisioning of permanent ApplicationUsers by administrators with role-based access control
UC-017 Team Member Invitation and Collaboration Medium ✅ Implemented Invite team members to collaborate with customizable access levels and role-based permissions
UC-018 External Identity Provider Integration Medium ✅ Implemented Integration with OAuth 2.0, SAML 2.0, Azure AD, and other external identity providers for SSO

Access Control Use Cases

ID Use Case Name Priority Status Description
UC-006 Role-Based Access Control Management Medium ✅ Implemented Create and manage roles, define capabilities/permissions, assign roles to users, and enforce permission checking

Configuration Management Use Cases

ID Use Case Name Priority Status Description
UC-007 Configuration File Management High ✅ Implemented Unix-inspired hierarchical configuration management including file/folder operations, validation, and content editing
UC-008 Configuration Version Control and Rollback High ✅ Implemented Automatic versioning of configuration changes, version comparison, and rollback capabilities with audit trail
UC-020 Multi-Environment Configuration Deployment High ✅ Implemented Manage configurations across development, staging, beta, and production environments with promotion workflows
UC-024 License Key Management High ✅ Implemented Import, list, validate, and revoke Riptide Platform license tokens; track licensed applications and features per installation

System Management Use Cases

ID Use Case Name Priority Status Description
UC-010 Activity Logging and Audit Trail High ✅ Implemented Comprehensive activity logging system with tamper-proof audit trails, search capabilities, and compliance reporting
UC-011 Dashboard and Metrics Visualization Medium ✅ Implemented Administrative dashboard with real-time metrics, system health indicators, activity feeds, and export capabilities
UC-013 Application Registration and Management High ✅ Implemented Register and manage Riptide applications including credentials, health checks, versioning, and usage statistics
UC-016 Tenant Provisioning and Management High ✅ Implemented Multi-tenant architecture support with automated tenant provisioning via application webhooks
UC-019 Unified Application Launch Dashboard High ✅ Implemented Single sign-on portal displaying all accessible applications with one-click launching and session propagation
UC-021 Compliance Security Assessment High ✅ Implemented On-demand and scheduled compliance assessments against SOC 2, HIPAA, FedRAMP, and StateRAMP frameworks; application × framework dashboard; per-application score trends; SecurityAdmin-gated access
UC-022 Advanced Cross-Entity Search and Saved Searches Medium ✅ Implemented Multi-criteria search across trial users and admin users with saved search persistence, CSV export, and pagination
UC-023 Application Health Monitoring High ✅ Implemented Automated and on-demand health monitoring for registered applications with status classification, uptime tracking, and alerting

🎯 Use Case Categories

By Module

  • Identity Management: UC-001, UC-002, UC-003, UC-004, UC-005, UC-009, UC-012, UC-014, UC-015, UC-017, UC-018
  • Configuration Management: UC-007, UC-008, UC-020, UC-024
  • Access Control: UC-006
  • System Management: UC-010, UC-011, UC-013, UC-016, UC-019, UC-023
  • Security & Compliance: UC-021
  • Administration: UC-022

By Priority

  • Critical: UC-003
  • High: UC-001, UC-002, UC-004, UC-005, UC-007, UC-008, UC-009, UC-010, UC-013, UC-015, UC-016, UC-019, UC-020, UC-021, UC-023, UC-024
  • Medium: UC-006, UC-011, UC-012, UC-014, UC-017, UC-018, UC-022

By Status

  • ✅ Implemented: UC-001, UC-002, UC-003, UC-004, UC-005, UC-006, UC-007, UC-008, UC-009, UC-010, UC-011, UC-012, UC-013, UC-014, UC-015, UC-016, UC-017, UC-018, UC-019, UC-020, UC-021, UC-022, UC-023, UC-024

📖 Document Structure

Each use case document follows a standardized format:

  1. Overview - Metadata table with ID, priority, status, version
  2. Description - Detailed explanation of the use case
  3. Actors - All participants and their roles
  4. Preconditions - Requirements before execution
  5. Postconditions - Expected outcomes (success and failure)
  6. Triggers - Events that initiate the use case
  7. Basic Flow - Happy path with detailed Mermaid sequence diagrams
  8. Alternative Flows - Edge cases, error scenarios, and variations
  9. Business Rules - Constraints and policies with enforcement mechanisms
  10. Data Requirements - Complete schemas and data structures
  11. User Interface - UI mockups and screen layouts
  12. API Endpoints - Complete API documentation with examples
  13. Performance Requirements - Response times, throughput, and scalability targets
  14. Security Considerations - Authentication, authorization, data protection, audit
  15. Testing Scenarios - Comprehensive test cases
  16. Monitoring and Analytics - Metrics, alerts, and dashboards
  17. Related Use Cases - Cross-references to dependent or related use cases
  18. Notes and Assumptions - Implementation details and decisions
  19. Revision History - Document version tracking

🔄 Use Case Relationships

graph TB UC001[UC-001: Trial User<br/>Self-Registration] --> UC002[UC-002: Login &<br/>Session Management] UC001 --> UC012[UC-012: Email<br/>Verification] UC002 --> UC003[UC-003: Application<br/>Access Validation] UC001 --> UC004[UC-004: Trial<br/>Expiration] UC004 --> UC002 UC005[UC-005: Admin User<br/>Management] --> UC006[UC-006: Role-Based<br/>Access Control] UC006 --> UC002 UC006 --> UC003 UC007[UC-007: Config File<br/>Management] --> UC008[UC-008: Version<br/>Control] UC008 --> UC010[UC-010: Activity<br/>Logging] UC002 --> UC010 UC001 --> UC010 UC005 --> UC010 UC007 --> UC010 UC011[UC-011: Dashboard<br/>& Metrics] --> UC001 UC011 --> UC002 UC011 --> UC006 UC013[UC-013: Application<br/>Registration] --> UC003 UC013 --> UC001 UC014[UC-014: Bulk User<br/>Operations] --> UC001 UC014 --> UC004 UC009[UC-009: Password<br/>Reset] --> UC002 UC015[UC-015: Application<br/>User Provisioning] --> UC002 UC015 --> UC006 UC015 --> UC016[UC-016: Tenant<br/>Provisioning] UC017[UC-017: Team Member<br/>Invitation] --> UC015 UC017 --> UC006 UC018[UC-018: External IdP<br/>Integration] --> UC002 UC018 --> UC015 UC019[UC-019: Unified Launch<br/>Dashboard] --> UC002 UC019 --> UC003 UC019 --> UC013 UC020[UC-020: Multi-Environment<br/>Config Deployment] --> UC007 UC020 --> UC008 UC020 --> UC010 UC021[UC-021: Compliance<br/>Security Assessment] --> UC013 UC021 --> UC010 UC022[UC-022: Advanced<br/>Search] --> UC001 UC022 --> UC005 UC023[UC-023: Application<br/>Health Monitoring] --> UC013 UC024[UC-024: License Key<br/>Management] --> UC013 UC024 --> UC010 style UC003 fill:#ef4444,color:#fff style UC001 fill:#2563eb,color:#fff style UC002 fill:#2563eb,color:#fff style UC004 fill:#2563eb,color:#fff style UC005 fill:#2563eb,color:#fff style UC007 fill:#2563eb,color:#fff style UC008 fill:#2563eb,color:#fff style UC009 fill:#2563eb,color:#fff style UC010 fill:#2563eb,color:#fff style UC013 fill:#2563eb,color:#fff style UC015 fill:#2563eb,color:#fff style UC016 fill:#2563eb,color:#fff style UC019 fill:#2563eb,color:#fff style UC020 fill:#2563eb,color:#fff style UC006 fill:#f59e0b,color:#fff style UC011 fill:#f59e0b,color:#fff style UC012 fill:#f59e0b,color:#fff style UC014 fill:#f59e0b,color:#fff style UC017 fill:#f59e0b,color:#fff style UC018 fill:#f59e0b,color:#fff style UC021 fill:#2563eb,color:#fff style UC022 fill:#f59e0b,color:#fff style UC023 fill:#2563eb,color:#fff style UC024 fill:#2563eb,color:#fff

Legend:

  • 🔴 Red = Critical Priority
  • 🔵 Blue = High Priority
  • 🟡 Orange = Medium Priority / Planned

🔗 Cross-Cutting Concerns

Security

All use cases address security through:

  • Authentication: Token-based authentication (UC-002)
  • Authorization: Role-based access control (UC-006)
  • Audit Trail: Comprehensive logging (UC-010)
  • Data Protection: Encryption, hashing, secure token generation
  • Rate Limiting: Prevent abuse across all public endpoints

Performance

Performance considerations across use cases:

  • Caching: Session validation (UC-003), dashboard metrics (UC-011)
  • Async Processing: Email delivery (UC-001), bulk operations (UC-014)
  • Database Optimization: Indexing, query optimization, connection pooling
  • Background Jobs: Trial expiration (UC-004), cleanup operations

Compliance

GDPR and compliance features:

  • Right to Erasure: Auto-cleanup with anonymization (UC-004)
  • Audit Trail: Complete activity history (UC-010)
  • Data Minimization: Only collect necessary information
  • Consent Management: Email opt-in/out capabilities

🎨 Visual Conventions

Mermaid Diagram Types

  • Sequence Diagrams: Show actor interactions over time
  • Flowcharts: Illustrate decision trees and branching logic
  • State Diagrams: Represent entity lifecycle states
  • ER Diagrams: Display data relationships
  • Architecture Diagrams: Show system component relationships

Status Indicators

  • ✅ Implemented - Feature is deployed and operational
  • 🚧 In Progress - Currently under development
  • 📋 Planned - Scheduled for future implementation
  • 🔍 Under Review - Being evaluated or designed
  • ❌ Deprecated - No longer supported

📝 How to Use This Documentation

For Product Managers

  • Review use cases to understand feature scope and user journeys
  • Use business rules to define product requirements
  • Reference related use cases to identify feature dependencies

For Developers

  • Follow basic and alternative flows for implementation guidance
  • Use API endpoint specifications for backend development
  • Reference data requirements for database schema design
  • Implement security considerations and business rules

For QA Engineers

  • Use testing scenarios as starting point for test plans
  • Validate all alternative flows and error conditions
  • Verify performance requirements are met
  • Test security considerations and audit logging

For Technical Writers

  • Extract user-facing documentation from UI sections
  • Use API endpoint documentation for developer guides
  • Reference business rules for user constraints and limitations

For Architects

  • Review use case relationships for system dependencies
  • Analyze performance requirements for capacity planning
  • Evaluate security considerations for architecture decisions
  • Use monitoring specifications for observability design

🔄 Maintenance and Updates

When to Update Use Cases

  • Feature enhancements or modifications
  • New alternative flows discovered during implementation
  • Changes to business rules or data requirements
  • API endpoint changes or new endpoints added
  • Security vulnerabilities identified and addressed
  • Performance optimizations implemented

Version Control

Each use case maintains a revision history table tracking:

  • Version number
  • Date of change
  • Author
  • Summary of changes

Review Cycle

  • Quarterly Review: Ensure all implemented use cases are accurate
  • Pre-Release Review: Verify documentation matches implementation before major releases
  • Post-Incident Review: Update use cases if incidents reveal gaps in documentation

📞 Contact and Contributions

Document Owner: Platform Architecture Team
Stakeholders: Product Management, Engineering, Customer Success, Compliance
Review Schedule: Quarterly or as needed for major changes

To suggest changes or report issues with use case documentation:

  1. Create an issue in the project repository
  2. Tag with documentation label
  3. Reference specific use case ID (e.g., UC-001)
  4. Provide clear description of needed changes

🚀 Getting Started

If you're new to the Riptide Application Manager, we recommend reading use cases in this order:

Core Platform Understanding:

  1. UC-013 - Understand how applications are registered
  2. UC-019 - See the unified user experience
  3. UC-002 - Learn about authentication
  4. UC-003 - Understand access control flow

Trial User Journey:

  1. UC-001 - See how users sign up for trials
  2. UC-004 - Understand trial lifecycle
  3. UC-012 - Email verification workflow

Enterprise User Management:

  1. UC-015 - Permanent user provisioning
  2. UC-017 - Team collaboration
  3. UC-018 - SSO integration

Configuration Management:

  1. UC-007 - File and folder operations
  2. UC-008 - Version control system
  3. UC-020 - Multi-environment deployment

System Administration:

  1. UC-005 - Admin user management
  2. UC-006 - RBAC system
  3. UC-010 - Audit and compliance
  4. UC-011 - Admin dashboard

Last Updated: May 6, 2026 Documentation Version: 1.2 Total Use Cases: 24 (24 Implemented)